Policies

Policies are automated, rules based content checks for your website. They help teams identify issues quickly, reduce manual work, and keep content accurate.

Policies automate the process of finding content at scale, by letting you define the conditions you want to check for. Once configured, Insytful scans your content and shows you which pages or documents match the policy conditions.

Policies can be used for a range of content governance tasks, such as:

• Finding pages that contain offensive language
• Finding documents that are more than three years old
• Finding outdated brand names
• Finding pages with missing meta images
• Identifying content that needs review
• Checking specific areas of a site for compliance or quality issues
• Finding pages that do not have a google analytics tag

You create a Policy by defining one or more rules. These rules determine which pages or documents should match the Policy.

Rules can be based on content and metadata, including:

• Content match (single words, names or phrases)
• HTML content (match patterns in the HTML source)
• Page title (match patterns in page titles)
• Page URL (match patterns in page URLs)
• With other conditions coming soon

You can target specific areas of your site, focus on particular types of content, and exclude anything that is not relevant.

For example, you may want to create a Policy that only checks PDF documents in a particular section of your site, or a Policy that looks for outdated terminology across all indexed pages.

Once a Policy has been created, Insytful shows matching content in real time. Users do not need to wait for the next site scan to see Policy results.

Policies are available to customers on Plus and Enterprise subscriptions at any permission level.

Create a Policy to find documents that have not been reviewed or updated for a set period of time, such as three years.

This can help you identify old PDFs, guidance documents, or files that may no longer be accurate.

Create a Policy to search for old product names, organisation names, or terminology that should no longer be used.

This is useful after a rebrand, product rename, or change in editorial guidance.

Create a Policy to find pages that are missing important metadata, such as meta images.

This can help improve consistency, search appearance, and content quality across your site.

Create a Policy to find pages or documents that may breach internal standards, accessibility requirements, legal requirements, or editorial policies.